Personal Assistant - - 31865 - Fletcher Building

General Information

Job Type

Permanent

Description

Are you ready to play a crucial role in supporting a senior leader on a transformative project? Fletcher Construction is seeking an experienced and dedicated Personal Assistant to join our team for Te Wai Takamori o Te Awa Kairangi (Te Awa Kairangi).

About the Role

As an experienced Personal Assistant, you will be responsible for providing efficient, administrative, organisational, and logistical support to our Project Director. This role is pivotal in ensuring the effectiveness and success of our senior leadership team.

Manage the Project Director's inbox, calendar, and travel arrangements.
Coordinate meeting logistics, prepare agendas, take minutes, and follow up on actions.
Produce letters, documents, and presentations as required.
Maintain document control and manage files within SharePoint.
Support the Project Director in maintaining effective relationships with key stakeholders.
Arrange client functions and liaise with industry organisations.
Schedule and collate material for monthly, quarterly, and operational governance reporting.
Minute meetings for the Project Alliance Board and Alliance Management Team.

What you’ll bring to the role

Previous experience as a Personal Assistant supporting Senior Managers
Previous experience in civil construction industry or project environment would be advantageous
High level of interpersonal skills and customer orientation.
Excellent written and verbal communication skills.
Proficiency in MS Office applications (Word, Excel, PowerPoint, Email).
Exceptional organisation and time management skills.
High attention to detail and ability to produce high-quality work.
Ability to work effectively under pressure and maintain confidentiality.

About Te Awa Kairangi

Te Awa Kairangi Alliance is delivering transport, walking and cycling improvements to the SH2 Melling interchange and rail station, as part of a wider flood protection and city revitalisation programme.

Fletcher Construction is working with Alliance partners AECOM, NZTA, Taranaki Whānui and Ngāti Toa Rangatira to deliver this transformative project. Design is underway and construction is due to commence in late 2025.

About Us

We pride ourselves on safely delivering a wide variety of construction and infrastructure projects for the people of New Zealand and the South Pacific. But our power is not in what we do, it’s in who we are. We are a team of 3,700 people working under three brands: Fletcher Construction, Higgins, and Brian Perry Civil. We may be a big team, but we haven’t lost sight of what really matters: looking after our people.

We recognise that treating our people well is only partially about what happens during work hours. It’s also about the impact we have outside of work hours too. That’s why we have incredible learning and development opportunities for staff and their families, industry-leading parental leave, support systems and generous corporate discounts.

Interested? Apply Now!

We are actively looking to fill this role and encourage your early application. Applications are reviewed regularly, and we reserve the right to remove the advertisement before the advertised closing date.

Research shows that females and minority groups don’t always apply for roles unless they match 100% of the requirements. So, if this role is of interest but you feel you don’t quite fit, we encourage you to apply anyway. We are enriched by many nationalities, languages, religions, customs, and lifestyles. We are proud of our diversity and see it as one of the things that make us better together.